When a student withdraws from the College or drops a course, charges will be computed according to the length of the course and the number of calendar days into a term.
Withdrawal charges are calculated as follows:
(for a semester length course)
$20 per course, prior to or during the first week of the term
15% second week of the term
30% third week of the term
50% fourth week of the term
70% fifth week of term
For more information, please contact the Office of Student Financial Services.
Adjustment of Financial Aid
When a student withdraws, financial aid funds are adjusted according to the following policies.
- Elmhurst College aid is adjusted at the same percentage rate as the tuition and fees withdrawal schedule used by the Office of Student Financial Services.
- If the student has completed 10 days of attendance, State of Illinois aid will remain the same.
- Title IV funds (Pell Grant, Federal Supplemental Opportunity Grant, Subsidized Loan, Unsubsidized Loan, Parent PLUS Loan) are awarded to a student under the assumption that the student will attend school for the entire period for which the assistance is awarded. When a student withdraws, the student may no longer be eligible for the full amount of Title IV funds that the student was originally scheduled to receive.
- When a student withdraws after starting classes in the term, all federal Title IV aid will be adjusted based on the number of days that the student has been enrolled for the term using a federal calculation known as Return of Title IV. This is determined by taking the number of days attended as a percentage of the number of days in the term. For example, if the term is 100 days long and the student withdrew after attending 24 days, 24/100 of the Title IV aid is considered earned and would be applied to the student's account. Once the student has been enrolled for 60% of the term, no more adjustments are made. Fall term calculations also include January term days per federal regulations.
- If the amount disbursed to the student is greater than the amount the student earned, the unearned funds must be returned to the U.S. Department of Education by Elmhurst College. To this end, the unearned aid will be removed from the student's account. If the amount disbursed to the student is less than the amount the student earned, and for which the student is otherwise eligible, he or she is eligible to receive a post-withdrawal disbursement of the earned aid that was not received.
- Students enrolled in the cohort portion of a degree completion program who withdraw during the term may be subject to somewhat different withdrawal calculations per federal and institutional regulations.
A student who has earned all grades of F for a term, but has not officially withdrawn from classes, is considered to have unofficially withdrawn. If an instructor indicates in writing to the Office of Financial Aid that the student has actually earned the F, the student will be considered to have completed the term, and all aid will be retained for the term. For students who have unofficially withdrawn, the midpoint of the term will be used as the withdrawal date, and financial aid will be adjusted according to U.S. Department of Education regulations.