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Presentation Guidelines

If you’ve been selected to present at the showcase, here are some guidelines to follow based on the type of presentation.


Oral presentations are 12 minutes long, including Q&A.

Moderators will terminate presentations that run past 12 minutes.

Panels with Multiple Participants

If your presentation is part of a panel discussion with multiple participants, each participant will be allotted 12 minutes.

  • If each participant is presenting on a separate topic, submit separate abstracts. Please include the name of your panel discussion in the Special Needs section of the submission form.
  • If participants are presenting on the same topic, then submit one abstract with all participant names listed. Please indicate in the Special Needs section of the submission form that it is a panel.
Presentation Equipment

Each classroom features:

  • PC equipped with USB ports and Microsoft Office 2010
  • Standard Apple DVI-to-VGA adapter (if you prefer to bring your own Mac)
  • Ceiling-mounted LCD projector
  • Speakers
  • Overhead transparency projector
  • DVD player and VCR
  • Data port and wireless access; however, we cannot guarantee that your room will have internet access

Please arrive at your presentation room 10 minutes before the start of the session to check in with the moderator and facilitate setup.

If you’re doing a poster presentation, you have several options:

Table Display

This format is suitable for trifold and other tabletop posters. You are responsible for providing the trifold. If you wish to print your trifold poster, please use the Tri-Fold Display Board Poster Template, Blank, 48″ wide 36″ tall.

Bulletin Board Display

This format is suitable for posters that can be hung vertically on a board using tack pins. The maximum size allowed is 42″ x 48″.

How to Print Your Poster

To create a large poster, you can design it using one of our templates and print it at the library using the plotter (wide-format printer). Schedule your poster printing in one of the following ways:

  1. If your poster is part of a class assignment and all students are completing a poster, your professor will submit your posters for printing. You do not need to schedule an individual appointment.
  2. If your poster is an individual project, schedule a printing appointment by signing up on the appointment calendar at the Library Reference Desk after consulting with your faculty sponsor.

Your poster must be complete and ready to print before your appointment. If you show up for your appointment without a formatted poster file, you will be turned away. Sponsoring faculty members are encouraged but not required to accompany students. Plan to spend about 15 to 20 minutes printing your poster.

Questions? Contact Peg Cook.

Performances scheduled during the Oral Presentation time are limited to a maximum of 12 minutes.

If your performance (including any setup/take-down) will last significantly less than 12 minutes, please indicate the estimated time in the Special Needs section of the submission form. Please also list any special needs, such as a piano, microphone, dance space, etc.

If your performance features multiple individuals presenting separate performances, you may submit your Artist’s Statement in one of two ways:

  1. Preferred: Each participant submits a separate Artist’s Statement. Please indicate the amount of time needed for the performance (maximum 12 minutes) and include the name of the overall performance group.
  2. One participant submits a single Artist’s Statement listing all the performers. Please indicate in the Special Needs section of the submission form the total time needed for the performances.

Musical performances during the Opening Ceremony are scheduled by invitation and do not require the submission of an Abstract or Artist’s Statement.

Please arrive at your presentation room 10 minutes before the start of the session to check in with the moderator and facilitate setup.

Artwork exhibited in the Accelerator ArtSpace or Founders Lounge will be coordinated with faculty members of the art department. However, an Artist’s Statement is required for the exhibit to be listed in the Showcase Program.

We encourage artists to be available for questions during the Showcase Poster Session and Art Exhibit time.

Support Your Fellow Presenters

As a presenter, you know the value of an enthusiastic audience. That’s why we expect all Showcase participants to support one another by attending presentations and performances and viewing posters and art exhibits. We also encourage you to ask questions and talk with the presenters about their work.

Research and Performance Showcase

Richard Arnold Jr.

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